PleaseTech blog

We aim to provide useful, pertinent and sometimes fun insights into the world of document collaboration and the workings of a technology company

Review scenarios – PleaseTech explores the options

Posted by Sarah Holden on 5. March 2015 10:20

Half of the PleaseTech marketing team.


As we have mentioned in previous blog posts, document review is an experience most of us are familiar with and, especially in the workplace, are required to work with others to get it done (think product specs, requirements documents, regulatory submissions, marketing material, proposals etc.).  We may simply send said document out by email for review and editing, or share it with others via a shared workspace, sit around a table and thrash it out…you have probably tried a bit of everything. A recent whitepaper we have published found that amongst a specific business user community we surveyed¹, the majority (62%) rely on email. We also know from earlier research² that people using email as a means of sharing documents for review experience issues as outlined below:

 

Of course not everyone will experience the frustrations highlighted in the table above and the use of email will suit their review requirements perfectly, but there are lots of people reading this who will identify with many of the issues.  There are different review scenarios to suit different user needs, which should be considered. These range from an uncontrolled process (e.g. using email or Google Drive) through to a highly restricted one (such as PDF annotation technology). It is important to find the one that suits you, as carrying on with a ‘make do’ solution affects performance, causes frustrations, wastes time and ultimately impacts the quality of the final document. 

This infographic demonstrates some of the features of each review scenario (please click on the image to see it larger).

And if you are feeling a slight degree of dissatisfaction with your process, or are simply curious, have a go at our questionnaire (results are totally anonymous) and see where you fit on the review spectrum.

 

 

¹Survey conducted amongst Oracle users, October 2014

²Survey conducted amongst Oracle users, October 2013

 

 

 

The power of partner webinars: working with Veeva and Generis broadens PleaseTech’s reach.

Posted by Sarah Holden on 3. December 2014 11:14

Half of the PleaseTech marketing team.


Over the last couple of weeks we have held two webinars. I have to say, a well-executed webinar that brings useful information to a specific audience is hard to beat in terms of generating real interest and giving the sales folk plenty to do.

In each instance, we worked with a partner. Not only does this give us compelling content to share, but our brand/product story reaches a new audience. In fact, these last webinars have given our sales people as many, if not more, follow up leads than some of the events we pay big bucks to attend.

Firstly we were presenting our PleaseReview integration with Veeva Vault. Veeva provides life sciences organizations with cloud based solutions for regulated content management. The integration of Veeva Vault with PleaseReview provides a complete and seamless process for document collaboration: 

 

The webinar elicited a large audience of existing Veeva customers looking to enhance their current process and interested parties looking for a complete solution. The volume of questions during the event was proof that having experts on hand and a live demonstration of the software was a far more effective means of generating interest than other, more traditional, methods of communication.

To view a recording of the webinar, please do visit Veeva’s website

 

Our second partner webinar was held in partnership with Generis, the creators of CARA - a fast, configurable user interface and business rules engine for the creation, approval and management of documents for leading content management platforms. The integration between CARA and PleaseReview is initially for Documentum users only and is one of the two contenders in the replacement of Documentum’s Webtop. As such, it is also geared towards providing an end to end document lifecycle solution for life sciences companies. 

In this instance, the webinar was marketed to existing CARA customers and counted both multi-national pharmaceuticals and emerging biotechs amongst the audience.

A more widely targeted webinar is expected in the New Year. However, to learn more about the integration, you can view the webinar recording here

   

Integrating PleaseReview with Oracle WebCenter Content

Posted by John Tanner on 22. January 2014 11:06

Our PleaseTech integration expert


When setting out on developing the integration of WebCenter Content with PleaseReview, our primary aims were the same as with other PleaseReview document management integrations. We wanted to develop a seamless solution which would allow all of the controlled collaboration benefits of PleaseReview to be available from within WebCenter Content without the user having to log into a separate system.  In addition, we wanted to make it possible for existing PleaseReview users already familiar with the User Interface, to be able to log into it using their WebCenter Content Credentials and carry out reviews using WebCenter documents and WebCenter Users as Participants.

In order to achieve these aims it was necessary to develop three separate components, which together work hand-in-hand to join WebCenter Content and PleaseReview....

Firstly a custom WebCenter Content Component was created in order to update the WebCenter Content user interface to include new PleaseReview menu items and custom inbox pages in the style of the WebCenter Content instance, for users with the appropriate permissions.  The result was a custom component that can easily be deployed and configured to work with PleaseReview by a WebCenter Content administrator.

Next, a custom PleaseReview extension (or System Connector) specific to WebCenter Content was built to enable users to log into the PleaseReview UI using their WebCenter Credentials and to enable PleaseReview to be able to interact with WebCenter Content via its APIs, for purposes such as accessing documents, selecting users etc. This was built using the standard PleaseReview system connector structure, so as to simplify the deployment process.

Finally, in order to enable PleaseReview to obtain details of the PleaseReview specific users and groups administered from within WebLogic Admin Console, a WebLogic PleaseReview Connector was developed, which can simply be deployed as a Web Application on the WebLogic server on which WebCenter Content resides using the WebLogic AdminClient.

Putting these three components together we now have a solution which offers everything we initially set out to do, making a seamless collaborative review process possible from within WebCenter Content.  

For anyone interested in finding out more about this integration and the collaborative document review capabilities within WebCenter Content, please join us for our complimentary webinar on January 30th- just sign up here

 

PleaseTech announces PleaseReview integration with Oracle WebCenter Content

Posted by Sarah Holden on 14. November 2013 16:09

Half of the PleaseTech marketing team.


We are very pleased to announce that after lots of hard work we can safely say that PleaseReview™ now brings its specialist collaborative review and co-authoring capabilities within reach of Oracle® WebCenter Content customers.

Following on from our earlier announcement that we had achieved Oracle PartnerNetwork gold level partner status, we have successfully completed PleaseReview's integration with Oracle's WebCenter Content ECM platform. This extends our current partner portfolio with other leading document and content management systems, and more integrations are underway.

PleaseReview is a natural fit with Oracle WebCenter Content as it brings its specialist collaborative review and co-authoring capabilities to those organizations who chose Oracle's ECM platform to help lower costs, reduce risks and improve business productivity. Indeed, as PleaseReview is proven to deliver significant cost and time savings and is easy to use, the ROI becomes quickly obvious. 

Additionally, as PleaseReview seamlessly accesses Oracle WebCenter Content's document repository, users can easily locate and participate in reviews from their WebCenter Content interface. Simultaneous access to the review, control over who can do what to where, comment and change reconciliation, automated consolidation of proposed changes and comments, owner management and control and comprehensive reporting are some of the features  they will benefit from.

For more information, please visit our website, read the news release or contact us.

 

 

The SharePoint dichotomy

Posted by Sarah Holden on 18. October 2013 10:37

Half of the PleaseTech marketing team.


Now, more than ever, ‘collaboration’ is the buzz word of the day as key analysts and other thought leaders extoll its virtues.  Ben Hecht in the Harvard Business Review recently wrote that ‘collaboration is the new competition’ and going one step further, Gartner point out ‘IT leaders have opportunities to deliver business value in the area collaboration’.

SharePoint is perhaps one of the most prolific ‘collaborative platforms.  Eighteen months ago we published a whitepaper entitledDocument Review and SharePoint Document Collaboration', which asked SharePoint customers what they thought about its collaborative capabilities and whether being known as the ‘business collaboration platform’ lived up to its reputation with regard to the collaborative authoring and review process.

It found that whilst respondents were broadly satisfied with their document review solutions, further questioning revealed many issues.  Whilst the term collaboration was widely used, in reality expectations were low. This demonstrated that in the SharePoint community, education was still required.

So we decided to ask since this research, and three years on from the launch of SharePoint 2010, how have user expectations evolved as the platform has become more prolific?  What is the reality of document collaboration in the workplace?  Is there still a mismatch between what SharePoint users need and what they have?  Have opinions on SharePoint’s collaborative capabilities changed?

We surveyed 276 companies in order to find out the answers to these questions.

Ultimately, are businesses deriving value from their collaborative tools?

Want to know what we found out?  Sign up to a 30 minute webinar, hosted by PleaseTech CEO Dave Cornwell on Tuesday October 22nd.

Simply click this link.

 

 

 

 

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