PleaseTech blog

We aim to provide useful, pertinent and sometimes fun insights into the world of document collaboration and the workings of a technology company

Every little thing they do is magic

Posted by Sarah Edmonds on 14. August 2014 09:51

The other half of marketing... Google

It’s our job in our marketing to translate the magic.  Over in techie heaven (as they’re fondly known in PleaseTech), once the team have delivered the latest product release, it’s up to us to communicate the upgrades to the end user.  Sometimes it’s a tough gig, sitting in a meeting trying to understand what they mean when they talk about database transactions, continuous integration, encoding or regular expression… However, those are just some of the tools that have been used to design PleaseReview v5.1, but what do they mean and how do they benefit our customers?

A database transaction makes sure everything or nothing happens in a transaction.  So, if you spend $100 on groceries, a database transaction makes sure the money is both debited from your account and credited to the store’s account.  When thinking about PleaseReview it keeps the integrity of the data in sync, so if you and e.g. Tim are both online at the same time reviewing a proposal, and Tim then makes and immediately withdraws a comment, you aren’t able to reply to the comment.  Sounds obvious, but if you could reply to a comment you’d briefly seen, that had then been withdrawn there could be lots of random responses applied to a document.

Continuous integration does what it says on the tin.  It’s a development technique which continuously merges to our development servers the work developers individually do on new roll outs and integrations.  Its main aim is to prevent integration problems and to avoid one developer's work in progress breaking another developer's efforts, thus allowing our teams in the UK and Malaysia to work more effectively together.  For our customers, it means a higher quality product with fewer bugs.  So for example, PleaseReview v5.1 provides ‘post review reporting’, which delivers metrics around a review such as ‘how many proposed or rejected changes were there?’  This ‘review data’ is delivered via an Excel spreadsheet. Another 5.1 enhancement called “sub-reviews” allows a reviewer on one review to branch off their own sub-review with their own set of reviewers and then merge consolidated comments back into the original “master” review. These things were being developed by different teams at the same time but, rather than only bringing them together when they are both complete, the process of continuous integration means that every day we can test the latest sub-review code with the latest post-review reporting code to make sure they work properly together.

Character encoding represents a repertoire of characters , which is used in both computation, data storage, and the transmission of textual data At PleaseTech we use a universal coding (UTF-8) that handles letters from all alphabets.  Lots of our customers require documents to be reviewed not only by many people internal to an organisation, but also people externally who may work in different countries.  Encoding means that as a document passes between computers in different countries whose first languages may be different (French, Spanish etc.), the document doesn’t become corrupted.

What regular expression means to me, and what it means to our developers are two different things… To our techies, regular expression is a sequence of characters that forms a (potentially complex) search pattern.  This supports the new context-based review feature of PleaseReview v5.1, which allows reviewers to search for a word or phrase within a document to ensure that e.g. lower or upper case is being used correctly, or that a word or phrase is being used in its correct context.

Of course, there are lots other new benefits that can be found within PleaseReview v5.1, which is rolling out as we speak, and was talked about by Dave earlier in the year right here on this blog.  To find out more or to experience a little bit of the magic for yourself, please get in touch.  

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